Priorities, Procedures, and Practices: First Responders and Cultural Collections
Speaker Stephen Conard, Continuity & Emergency Manager in the office of Enterprise Risk Management and Compliance, University at Albany
This workshop is designed to help libraries, archives and museums understand the priorities, procedures and practices of first responders. Coordination between municipal players and cultural organizations is key to minimizing risk and damage should your organization be impacted by fire or flooding.
A Free Virtual Workshop Series from CapNYAFR
The Capital New York Alliance for Response invites you to participate in an innovative free program designed to help institutions like yours build a disaster plan in just six months! Attend four virtual two-hour seminars presented by leaders in the field of emergency preparedness and response. Virtual office hours between seminars will provide an opportunity for consultation and support.
OBJECTIVES:
1. Mitigate the risks to your collections and institution
2. Build your confidence in emergency preparedness and response
3. Complete your disaster plan!
Resources and Homework Assignments
Please find all homework assignments, additional resources, and workshop recording for the November 9th session below:
Recording of November 9th Session
Access Code: Hd203Au=
What Could Go Wrong? Risk Assessment for Cultural Heritage Institutions Stephanie Garafolo, Preservation Specialist
See below for resources shared during the session:
Homework Assignment(s):
I. Complete Sections A and B of the NEDCC Leaflet 3.4: “Worksheet for Outlining and Emergency Response Plan”
II. Conduct a walkthrough to identify risks using the NEDCC Checklist: “Risk Assessment Checklist”
III. Complete FAC: “Risk Prioritization Worksheet”
Please find all homework assignments, additional resources, and workshop recording for the January 11th session below
Recording of January 11th Session
Access Code: qhg77LF?
All Hands on Deck: Disaster Response and Recovery Donia Conn, Preservationist
See below for resources shared during the presentation
Salvage At A Glance, Part I: Paper Based Collections
Salvage At A Glance, Part II: Non-Paper Based Archival Collections
Salvage At A Glance, Part III: Object Collections
Salvage At A Glance, Part IV: Natural History Collections
Salvage At A Glance, Part V: Textiles
Emergency Treatment for Water Soaked Furniture and Wooden Objects
Salvage of Water-Damaged Collections: Salvage At A Glance
Safety Assessment
Homework Assignment(s):
I. Complete the following three sections in the NEDCC Leaflet 3.4, Worksheet for Outlining and Emergency Response Plan
C. Emergency Equipment and Supplies – three tables, Life Safety, Facilities, and Collections Response and Recovery
G. Other Emergency Issues – e.g., training needs, drills, etc.
I. Salvage Priorities – this will be a bit time consuming but it’s VERY IMPORTANT!
Other Valuable Resources:
- Connection to Collections (AIC): Appendix 7: Guidelines for Establishing Priorities
- Heritage Collections Council’s Be Prepared: Guidelines for Small Museums for Writing a Disaster Preparedness Plan
See pages 24-28, “Prioritise Collection (Significance Assessment)” - FAIC’s Field Guide to Emergency Response
(Keep one in each disaster kit) - AIC’s Emergency Response and Salvage Wheel
Please find all homework assignments, additional resources, and workshop recording for the March 8th session below:
Recording of March 8th Session
Access Code: +33Yds&*
Navigating the World of Disaster Recovery, Karen Kiorpes, Donia Conn, Maria Holden, & Cher Schneider of CapitalNYAFR.
See below for homework assignment(s) and sources shared during the presentation.
Homework Assignment(s):
Complete the following three sections in the NEDCC Leaflet 3.4, Workshop for Outlining and Emergency Response Plan.
D. Additional Sources of Emergency Equipment and Supplies.
TIP: If you are contacting an outside supplier ask for 24/7 contact information
H. Drying Station Locations.
Think big – you need room to spread out!
J. Salvage Procedures.
Start with wet books and paper
Other Valuable Resources:
Library of Congress, What to Do When Collections Get Wet.
https://www.loc.gov/preservation/emergprep/dry.html#video
Conservators of Preservation Australia, Air Drying Techniques for Water Damaged Books.
https://www.youtube.com/watch?v=jRw5cgdWsWY&ab_channel=PreservationAust
Please find additional resources and workshop recording for the May 10th session below:
Recording of May 10th Session
Access Code: +nmd33FE
Sustaining Emergency Planning, Karen Kiorpes & Maria Holden of CapitalNYAFR.
Training Options and Opportunities
Library of Congress, Level of Collections Emergency Scenarios
https://www.loc.gov/preservation/emergprep/plan/scenarios.html
Archives Society of Alberta, How-To Videos
http://archivesalberta.org/programs-and-services/disaster-preparedness-and-recovery/how-to-videos
University of Illinois, Disaster Preparedness for Libraries/Videos
https://guides.library.illinois.edu/c.php?g=1061154&p=7790977
FEMA, Introduction to the ICS
https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c